Manuden Primary School takes the protection of personal information seriously.

We collect and use personal information about pupils, parents and carers, staff, governors, volunteers and visitors in order to provide education, safeguard children, meet our legal responsibilities and operate the school effectively.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other relevant legislation.

Privacy Notices

Privacy notices explain:

• what personal information we collect;

• why we collect and use it;

• the lawful basis on which we process it;

• who information may be shared with;

• how long information is retained;

• your rights in relation to your personal information.

Our current privacy notices are available below.

Privacy notices:

• Pupils, parents and carers

• School workforce

• Governors

• Volunteers and visitors

Your Data Protection Rights

Depending on the circumstances, you may have rights relating to your personal information, including the right to:

• access personal information held about you;

• ask us to correct inaccurate information;

• request that processing is restricted in certain circumstances;

• object to certain types of processing;

• request deletion of information in certain circumstances.

Some of these rights are subject to legal exemptions. For example, schools are required by law to retain and process certain information.

If you would like to exercise any of these rights or make a Subject Access Request, please contact the school office.

Data Protection Officer

Manuden Primary School has access to a Data Protection Officer who provides independent advice and oversight regarding our data protection responsibilities.

Data Protection Officer:
Information Governance Services, Essex County Council
Email: IGS@essex.gov.uk
Telephone: 0333 032 2970

For general data protection enquiries, please contact the school office.

Sharing Information

We only share personal information where there is an appropriate legal basis to do so.

This may include sharing information with organisations such as:

• the Department for Education;

• Essex County Council;

• other schools and education providers;

• health and social care professionals;

• safeguarding agencies;

• organisations providing services to the school.

Information may also be shared where necessary to safeguard a child or another person, or where we are legally required to provide it.

Keeping Information Secure

We take appropriate organisational and technical measures to protect the personal information we hold.

These include appropriate access controls, secure systems, staff training and procedures for identifying and responding to data security incidents.

Reporting a Data Protection Concern

If you believe personal information has been lost, disclosed incorrectly or accessed by someone who should not have access to it, please contact the school as soon as possible.

During school hours: contact the school office.

Outside normal school hours: urgent data protection concerns can be reported to the Headteacher.

Please provide as much information as you can about what has happened, including what information may be affected, when the incident occurred and your contact details.

Information Commissioner's Office

If you have concerns about the way we have handled your personal information, we would encourage you to contact the school or our Data Protection Officer in the first instance.

You also have the right to raise a concern with the Information Commissioner's Office (ICO).

Visit the Information Commissioner's Office

Cookies

Our website may use cookies and similar technologies to enable it to function and, where applicable, to understand how the website is used.

Information about the cookies used by this website and the choices available to visitors should be provided through our website's cookie settings or cookie notice.

Data Protection Documents

Our current data protection documents and privacy notices can be accessed below.

These documents are reviewed regularly and updated when legislation, guidance or our processing arrangements change.